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NextTables Azure Marketplace Privacy Notice

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NextTables Azure Marketplace Privacy Notice

Last modified: 22.03.2026

This Azure Marketplace Privacy Notice ("Notice") explains how NextTables processes personal data in connection with our Microsoft Azure Marketplace offering(s), including free trials, transactable SaaS subscriptions, and private offers.

This Notice is Azure Marketplace–specific. For in-product processing and Customer Content processed on behalf of customers, please refer to our Product / SaaS Privacy Notice.

WHO WE ARE

Controller: NextTables GmbH (Germany)
Privacy contact: privacy@nexttables.com
DPO: Not appointed

Full legal information (register details, address, management): Imprint

SCOPE

This Notice applies to personal data processed by NextTables as an independent controller when:
  • you interact with our Azure Marketplace listing (e.g., lead/contact requests, trials),
  • you purchase or subscribe to our transactable SaaS offer,
  • you request or accept private offers, and
  • we administer subscription entitlements, provisioning, and related billing/reconciliation.
Provisioning may be fully automated via marketplace fulfillment interfaces or manual (e.g., onboarding after purchase/trial), depending on the specific offer and configuration.

This Notice does not cover our general website marketing activities (cookies, web analytics, ads), which are described in our separate Website & Marketing Privacy Policy.

WHAT PERSONAL DATA WE RECEIVE VIA AZURE MARKETPLACE

Depending on the marketplace flow and the fields provided by Microsoft, we may receive:

Lead / contact data

  • Name
  • Business email address
  • Phone number (if provided)
  • Job title
  • Company name
  • Country/region

Subscription and fulfillment metadata

  • Subscription / entitlement identifiers
  • Offer/plan identifiers
  • Start/end dates, status
  • Technical identifiers needed for fulfillment and attribution (e.g., tenant and subscription identifiers)
Field availability may vary depending on the marketplace motion and configuration.

METERING AND USAGE REPORTING TO MICROSOFT

For transactable SaaS billing, usage may be reported to Microsoft using metering interfaces.

We intend to report aggregated, non-personal usage where feasible (e.g., counts such as number of tables and number of users/seats). Metering events may include tenant/subscription identifiers required to attribute usage for billing and reconciliation.

WHERE MARKETPLACE DATA IS STORED AND PROCESSED

Marketplace lead, subscription, and transaction administration data is processed by the service providers listed in the Subprocessors and Service Providers section below.

For information about how NextTables processes data within the product itself — including hosting infrastructure, monitoring, support tooling, and service emails — please refer to our Product / SaaS Privacy Notice. The in-product Subprocessors applicable to your data depend on your deployment (e.g., EU1).

We aim to store and process the minimum data viable to provide and operate the marketplace offering.


PURPOSES AND LEGAL BASES

NextTables processes Marketplace data as an independent controller for:

  • Trial and subscription administration; entitlement and provisioning (GDPR Art. 6(1)(b) – performance of contract / pre-contract steps)
  • Customer communications related to onboarding, provisioning, operational notices, and subscription administration (Art. 6(1)(b) and/or Art. 6(1)(f))
  • Billing administration and reconciliation (Art. 6(1)(b); and where required, Art. 6(1)(c))
  • Compliance and record-keeping (Art. 6(1)(c))
  • Security and fraud/abuse prevention (Art. 6(1)(f))
If we use marketplace lead/contact details for sales outreach (e.g., follow-up on a trial or to manage the customer relationship), you can object to such use at any time by contacting us at privacy@nexttables.com.

WHO WE SHARE MARKETPLACE DATA WITH

We may share Marketplace data with:
  • Microsoft as required to operate marketplace flows, provisioning, and billing.
  • Service providers supporting marketplace operations (see below).
  • Professional advisors (legal, tax, audit) where necessary.
  • Authorities where required by law.

We do not sell personal data.


SUBPROCESSORS AND SERVICE PROVIDERS (MARKETPLACE)

The following providers are involved in operating the Azure Marketplace subscription, billing, and sales flow. These providers process Marketplace lead, subscription, and administration data only. Customer Content (data you enter into the NextTables product) is not shared with these providers and is processed as described in the Product / SaaS Privacy Notice.


Provider Legal entity Purpose Typical data Processing location Transfer safeguard
SaaSify Spektra Systems LLC Marketplace subscription management, provisioning, private offers, billing orchestration Lead/contact data; subscription identifiers; transaction/admin metadata US (to be confirmed with provider) EU SCCs (to be confirmed)
HubSpot HubSpot Germany GmbH Lead management, sales communications, and customer relationship management Lead/contact data; communications EU (Germany) n/a (EU processing)
Microsoft Microsoft Corporation Azure Marketplace platform, commerce, billing Lead/subscription metadata; billing and payment data Per Microsoft's applicable terms Per Microsoft's Standard Contract and DPA

SaaSify DPA / contractual privacy terms: Available on request


In-product Subprocessors

For Subprocessors involved in the operation of the NextTables product itself (hosting, infrastructure, monitoring, support, and service emails), please refer to the Subprocessors section of our Product / SaaS Privacy Notice.


INTERNATIONAL TRANSFERS

Marketplace-related personal data may be processed outside the EEA/UK depending on the locations and support model of our service providers (in particular SaaSify) and any cross-border access for support.

Where transfers outside the EEA/UK occur, we implement appropriate safeguards, which may include:
  • EU Standard Contractual Clauses (SCCs) with relevant service providers,
  • reliance on adequacy decisions where applicable,
  • technical and organizational measures such as encryption, access controls, role-based access, and audit logging, and
  • contractual restrictions and vendor oversight (including subprocessor controls).
Transfers and safeguards details: Available on request.

RETENTION

We retain Marketplace data only as long as needed for the purposes described above and to comply with legal obligations.

  • Leads/contact records: up to 24 months after last interaction, unless the lead becomes part of an active customer relationship.
  • Subscription administration metadata: for the subscription term plus up to 24 months (to handle operational follow-up and disputes), unless legal obligations require longer.
  • Billing/tax/commercial records: retained as required by applicable German commercial and tax retention rules (commonly up to 10 years, depending on record type).
  • Operational/security logs: typically 90–180 days (unless an incident/dispute requires longer).

YOUR RIGHTS AND HOW TO CONTACT US

Where we act as controller, individuals may have rights under GDPR (access, rectification, deletion, restriction, objection, portability), subject to applicable exceptions and legal retention obligations.

To exercise rights or ask questions, contact: privacy@nexttables.com.

You may also lodge a complaint with a supervisory authority (Germany):
Hessischer Beauftragter für Datenschutz und Informationsfreiheit (HBDI), Postfach 3163, 65021 Wiesbaden

NextTables GmbH
Kapellenstrasse 37
65719 Hofheim am Taunus, Germany